- Signed and completed agreements and a payment of your damage deposit are needed to reserve a date. Deposits will be forfeited if you cancel your event or there are any violations of these policies. Rental fees are due 30 days prior to the event.
- In the event that additional charges owed are greater than your deposit, you agree to pay those additional charges. As it is not always possible to check every situation completely, we will do our best to do a walk through with you at the conclusion of your event. Renters are wholly responsible for any damages incurred as a result of their activities. Responsibility for any damage to Church property and general liability remains that of the renter. This also includes any misuse of church property and or equipment that requires repair or replacement, and any services from the police or other emergency personnel.
- Skyline Community Church is not responsible for any damage to property or injury to persons using the facilities, including any damage to or loss of personal property or injury to persons while in the church parking lot or elsewhere on the church grounds.
- One week in advance of your event, you are required to provide a Certificate of Insurance in the amount of $1,000,000, naming the church as an Additional Insured with endorsement that states coverage is Primary and Non-Contributory with a Waiver of Subrogation.
- We are a nonprofit organization and to keep that status we are required to follow certain guidelines. Therefore, gambling and business transactions are not allowed in the church. Gambling includes door prizes and raffle tickets if money is exchanged for a ticket. Silent auctions are acceptable because participants are bidding on an item, no money is exchanged until the auction is won, and participants do not lose any money if they don’t win.
- Per IRS rules and regulations on political activities, the church will rent its facilities to only those political groups that offer voter education activities, or other political activities such as voter registration and get-out-the-vote drives, that are conducted in a non-partisan manner.
- A host from Skyline Community Church will be present to open and close the building, and will be available to you as a resource at all times during your engagement, unless waived by both parties. The host serves as an informational resource by providing general guidance to ensure guests have a pleasant and safe event. They are to be notified of any accidents or damage.
- Audio, video, and/or photography of your event may be used in public and/or promotional material of Skyline Community Church.
- Use of the Church facilities does not include use of the preschool or preschool play yard.
- Fire regulations require we do not exceed our maximum occupancy at any time. Maximum occupancy is as follows: Sanctuary 297; Meeting Room 25 seated; Labyrinth 75, Courtyard and gazebo area 200.
- Open flames, smoking, and fireworks are not permitted.
- Church property may not be removed from the premises.
- Children must be supervised at all times.
- Firearms, weapons, or any illegal activities are not permitted.
- Renter is responsible for setting up, cleaning, and securely returning tables and chairs provided by the Church.
- Cars may park within the Skyline property only while an event is in progress. The paver stones in the courtyard area may not be used for parking. Please park in designated parking spaces surrounding the stones or drop off guests and park in lots below. To maintain clearance for emergencies, no parking is allowed on the driveways. Skyline’s parking accommodates approximately 50 cars. Do not park along driveways. Cars may park along Skyline Boulevard in accordance with the posted street parking regulations.
- All decorations must be approved by the host, and event setup must be completed within your scheduled rental time.
- The campus may have decorations which cannot be removed. Please check with the host.
- Nothing may be attached to any part of the building except through the use of preexisting hooks, fasteners, or low-tack, pressure-sensitive adhesive, such as blue tape and Post-it Notes.
- Confetti, glitter, plastic rose petals/flowers, helium balloons may not be used inside or outside the church buildings.
- Skyline Community Church is a Green Congregation. Our goal is to promote products that use the least fossil fuels (plastic) and comply with the community goals of eliminating landfill waste. For your food service needs, the choices are:
- Reusable dinnerware provided by your caterer. This is the best environmental option, reducing impacts on our waste flow and potential extra cost to you for trash separation.
- A combination of reusable and some BPI-certified compostables (only plates and bowls need to be certified), provided by or approved by the Church. Disposables will need to be placed in the appropriate Organics bin to avoid fees.
- All compostable disposable dinnerware provided by the Church, priced as needed.
- All waste from the event must be properly sorted into the Recycle, Organic or Landfill bins. The Church will provide several sets of bins. At the end of the event, the bags/bins need to be taken down to the dumpsters. Styrofoam is not permitted.
- Compost: food scraps, food-soiled paper, plant debris, used paper plates, paper cups, napkins, paper towels.
- Recycling: clean cardboard, newspaper, clean paper, recyclable glass, food and beverage containers, metal (aluminum and steel) containers, PET #1 and HDPE #2 plastic bottles.
- Landfill: plastic bags, forks, spoons, knives, gloves, broken dishes, used diapers.
- All signage/banners that you post in order to help guide your guests to Skyline Church, must be promptly removed following your event. Your host will remove any banners.
- Outdoor sound levels must be reasonable for a residential neighborhood and must not interfere with the residents’ legal right of use and enjoyment.
- If the church sound system will be used, the renter must designate a person to be responsible for the system and arrange for that person to receive advance orientation on the system’s use.
- All must vacate the premises by 10:00pm, after which time city noise ordinances take effect. Music music stop by 9:00pm
- No food or beverages are allowed in the sanctuary.
- At the conclusion of your event, all food must be removed.
- Commercial caterers must provide an operating license and certificate of insurance, naming “Skyline Community Church” as additional named insured in the amount of $1,000,000, one week in advance of the event.
- An alcohol license is required, one week in advance of the event, if the event is open to the public and alcohol is being served or sold. It is the renter’s responsibility to take precautions to not serve any persons under the legal drinking age of 21. The Church retains the right to order the removal of, or the denial of alcoholic beverages to any person who appears intoxicated. Failure to comply may result in the immediate closing of the site and expulsion of the renter, caterer, other vendors and guests, and forfeiture of the security deposit paid by the renter, and if deemed applicable, the renter being billed for additional damages.
Assumption of the Risk and Waiver of Liability
Relating to Coronavirus/COVID-19
The novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health Organization. COVID-19 is extremely contagious and is believed to spread mainly from person-to-person contact. As a result, federal, state, and local governments and federal and state health agencies recommend social distancing and have, in many locations, prohibited the congregation of groups of people. You will be responsible to follow current COVID-19 guidelines as outlined here: https://covid-19.acgov.org/index.page.
Skyline Community Church has put in place preventative measures to reduce the spread of COVID-19 (see appropriate “tier” regulations that are a part of this Contract); however, Skyline Community Church cannot guarantee that you or your guests will not become infected with COVID-19.
Further, attending an event could increase your risk and your guests’ risk of contracting COVID-19. By signing this agreement, you acknowledge the contagious nature of COVID-19 and voluntarily assume the risk that you or your guests may be exposed to or infected by COVID-19 by attending your event and that such exposure or infection may result in personal injury, illness, permanent disability, and death. You understand that the risk of becoming exposed to or infected by COVID-19 at your event may result from the actions, omissions, or of others, including, but not limited to, venue personnel and vendors, volunteers, and program participants and their families.
You voluntarily agree to assume all of the foregoing risks and accept sole responsibility for any injury to you or your guests (including, but not limited to, personal injury, disability, and death), illness, damage, loss, claim, liability, or expense, of any kind, that you or your guests may experience or incur in connection with attendance at your event. On your behalf, and on the behalf of your guests, you hereby release, covenant not to sue, discharge, and hold harmless Skyline Community Church and our personnel, including all liabilities, claims, actions, damages, costs or expenses of any kind arising out of or relating hereto. You understand and agree that this release includes any Claims based on the actions, omissions, or negligence of the venue, personnel, vendors, agents, and representatives, whether a COVID-19 infection occurs before, during, or after participation in your event.
Skyline Community Church and its personnel will not be held liable for checking temperatures or patrolling guest conduct as related to COVID-19 (ie. staying six feet apart, washing hands, etc.).
Action Steps for Skyline Community Church Personnel
- Wash their hands hourly or after direct contact with the client or guest, food & drink, and after using the restroom even if it is to change or to check on restroom supplies.
- Wear a mask.
- Stay home if they are feeling sick or are affected by COVID-19. We will have an on-call person for each event in case your assigned host gets sick.
I, the client, take full responsibility of myself and our guests and agree to the terms and conditions outlined.